Rights Administrator (Vancouver)

October 1, 2019

Reports to: Director, Royalties

Job Location: Vancouver, Canada

About Nettwerk

Nettwerk is a record label, artist management company, and music publisher headquartered in Vancouver, Canada, with offices in Los Angeles, New York, Boston, London, and Hamburg. We’re collaborative and innovative music lovers aiming to create long, sustainable careers for our clients by building deep and personal connections to their fans. We’re looking for inspired, skilled and energetic people to help us deliver on that promise.

We work with over 100 clients across a variety of genres, with the overarching philosophy to only work with artists that create music that we love.

About the Role

This position involves acquiring in depth knowledge about Nettwerk’s catalogue and contracts and uses that knowledge to update internal database systems with key information.  The primary focus of this role will be 3 subsets of Nettwerk Revenue: Neighbouring Rights, Film & TV Licenses and YouTube.   

Role Responsibilities 

Neighbouring Rights Administration 

  • Register new releases with 8-10 neighbouring rights organizations via spreadsheet or hand entry in society online portals
  • Manage monthly workflow including saving statements into the appropriate folders, requesting invoices from accounting, troubleshooting issues 
  • Handle monthly dispute resolution process for double claims including searching our rights management system for rights information, preparing redacted agreements to support our claim, following up on outstanding disputes
  • Monitor society portals for rejected registrations

Film & TV Licensing 

  • Monitor Film & TV inbox for license “approval” emails
  • Update approvals tracking sheet
  • Enter approved licenses into Nettwerk’s internal Rights Management System (RMS)
  • Upload contracts into RMS
  • Monitor internal emails for placement air dates & update database for air dates/option renewals

Video Metadata Administration 

  • Update and maintain internal databases of YouTube rights, product identifiers, ownership and monetization with attention to detail to ensure information is accurate and up-to-date
  • Monitor YouTube’s Content ID systems to ensure our content is correctly claimed and monetizing at the platform
  • Assist digital team with other video metadata inquiries and projects

General Administration 

  • Other administrative tasks, as assigned

Who You Are

The ideal candidate has superior attention to detail, excellent time management skills and the ability to prioritize assigned tasks.  You are efficient when working independently but also able to effectively communicate your progress to team members using tools like Slack, Trello, Google Docs and via in-person meetings.  You have experience in an office environment and are technically proficient with Microsoft tools such as Excel and Word.

Core Competencies

  • Autonomy  
    • Capable of working independently and the ability to identify the needs of a given project or department and execute as needed with minimal supervision or input
  • Prioritization
    • Able to prioritize tasks effectively in alignment with company priorities 
  • Organization
    • Ability to keep files and documentation accessible and secure at all times, enabling quick response to enquiries. Provide efficient communication with relevant parties. 
  • Team Player
    • Collaborating with other team members to ensure effective dissemination of information. Works in facilitating team building for the entire office.  
  • High Work Standards
    • High standards of performance for self and others. Accountable for work and responsible for follow through on tasks to ensure success. 


  • 2-3 years admin experience 
  • Experience using Trello, Slack, G Suite and Microsoft Office considered an asset 
  • Music industry experience considered an asset 

To apply, please send your coverletter and resume to We thank all applicants, however, only shortlisted candidates will be contacted. Nettwerk is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.



Information on Internships at Nettwerk

December 1, 2017

At Nettwerk, we love our interns and strive to give them the best possible learning experience during their time with us. We offer our students one-on-one guidance and a relaxed atmosphere.

What do we look for an intern? Glad you asked! We like students who ask questions beyond the “how” we do things and look for the “why” we do things in our company. We want applicants who are passionate about music, but who are also looking for a creative career that goes above, “I’m with the band.” We expect our interns to provide us with just as much feedback as we give them, so don’t be surprised if someone asks you, “What do you think of this song?” or “How are you using Twitter?”

Eligibility: A candidate must be enrolled in either a graduate or undergraduate program and be receiving credit for their internship. Please apply only if you meet the eligibility requirements.

General Information: Interns are expected to work 12 to 20 hours a week during an 8 to 14 week internship period. All interns are subject to the applicable Nettwerk employee rules, including the Mutual Right to Arbitrate Claims and the Confidentiality Agreement. Interns who choose to use their own computers for work during their internships agree to follow all IT policies, including the prohibition of downloading or bit-torrenting protected files while at the Nettwerk offices.

Application Procedures: Candidates must submit a cover letter and resume. In the cover letter, please include what you hope to gain out of your internship experience and why you are interested in the music industry.

The following departments each participate in our program (not every department is available at every office):

Artist Management:

Managing an Artist covers a wide range of duties, so students interning in the Management Department never know what the next day will bring! Duties may include updating social networking sites, helping to advance tours, creating travel itineraries and researching backline costs. Interns who spend time working within the Management department will see firsthand the organization and the drive it takes to create a career in music.


Nettwerk Records is looking for a qualified intern to join our label team. This intern should be prepared to work in a fast-paced team environment, and will finish the internship having gained broad experience in various aspects of the music industry as well as participate in various stages of marketing campaigns for upcoming releases. Tasks include help maintain the radio spins database and coordinate promotional mailings, learn how to create signage, one-sheet mock ups, B2B marketing tools, develop the skills to perform analysis of marketing and sales data, prepare periodic project reports for artists on tour, seek and analyze competitor marketing and sales materials both on and offline, and provide support to social media efforts.

Online Marketing:

Studying in our Online Marketing Department gives students a chance to get real world hands-on experience in the expanding social media industry. Work with an eclectic roster of artists and help develop their online presence through innovative marketing, contests and viral campaigns. Candidates in this department should have some elementary experience with grassroots marketing and be web-savvy. HTML, graphic design, and video editing experience a plus, but not required.

Sync Department:

Internships in the Sync Department at Nettwerk require students who are passionate about helping Artists maximize their music’s exposure through licensing and synchronization. The ideal candidate has a general knowledge of copyright law and music publishing as well as an eye and ear for matching audio with video. Tasks include maintaining the music library for all Management, Label and Publishing clients, coordinating mailings, researching trailers, films and commercials, along with copyright clearance information.

PR / Press / Publishing:

Internships in the PR / Press / Publishing Department at Nettwerk require students who are passionate about helping Artists maximize their music's exposure through press and publishing. You will help maintain press reports for all artists and compile daily press clips. You will be asked to search for new blogs, magazines, and writers that we can add to our database. Drafting press releases and pitches, along with the potential of attending press interviews and tapings, are a possibility. In addition, the ideal candidate has a general knowledge of copyright law and music publishing as well as an eye and ear for matching audio with video. Tasks include maintaining the music library for all Management, Label and Publishing clients, coordinating mailings, researching advertisements and commercials, along with copyright clearance information.

Submission: Please send all applications (resume and cover letter) to